Free printable seating chart template
Set your tables, print the sheet, fill it in with a pencil. Or take the CSV and do it properly.
Table names are one of those jobs that is fun for three tables and tedious for the other nine. Pick a theme, say how many tables you have, and take the whole set.
Keep a number on the table card even if guests see only the name. Staff need to be able to say "table four is Lisbon" when a course is going out.
Numbers win on speed and names win on charm, and the honest answer is that most guests spend eleven seconds looking at the display board and want to be sitting down. If you use names, the display must show the room layout as well, or you will have forty people wandering between Copenhagen and Marrakesh looking for Lisbon.
The compromise almost everyone lands on: names on the table cards, names and numbers on the display board, numbers only on the sheet you give the venue.
One where a guest who does not know you can still find the table. Places you have travelled works because the names are distinct and pronounceable. In-jokes do not, because half the room cannot read them aloud to ask for directions.
The other test is whether the theme has twelve entries in it. Songs from your relationship is a lovely idea that runs out at table five and finishes with something nobody remembers choosing.
Skipping 13 is common at Western weddings, 4 at Chinese ones, and 39 in some Afghan communities. It costs nothing and it saves one guest a small, private annoyance on a day they cannot mention it. If you skip a number, skip it — do not put an empty table there.
Where the tables themselves go, and who ends up at the one by the door, is the harder question — top table etiquette covers the part that causes actual arguments.
Numbers are faster for guests to find and easier for staff to call. Names are more personal but need the seating display to show the room layout as well, or guests wander. If you use names, still print a small number on the table card for the caterer.
Places you have travelled together, songs from your relationship, books, films, streets you have lived on, or the couple's grandparents' names. The test is whether a guest who does not know you can still find the table.
Give them an order anyway — alphabetical, chronological, or by significance — and tell the venue what it is. Staff need to be able to say 'table four is Lisbon' when a course is going out.
Set your tables, print the sheet, fill it in with a pencil. Or take the CSV and do it properly.
Guest count in, table count out — plus chairs, linens and the floor space it all needs.
The traditional order, why it exists, and the four situations where following it will cause you more trouble than breaking it.