You do this twenty times a year. It should take twenty minutes.
Your clients do one wedding. You do a season of them, and every one arrives with the same three problems: a guest list that will not stop moving, a handful of people who genuinely cannot sit together, and a venue that wants final numbers on Tuesday. SeatingSorted is built for the person who has to sort that out repeatedly.
What changes when it is your twentieth wedding, not your first
Rules that hold, not notes that don't
- Keep-apart and keep-together rules are enforced every time the plan is rebuilt. They do not live in the margin of a spreadsheet where the next person to open it will miss them.
- Ask for something impossible, two guests who must sit together, pinned to different tables, and you are told which pair is the problem. You are never handed a chart that is quietly wrong.
- Pin the seats you have already promised. Everything else moves around them.
The list maintains itself
- Send guests a link. They reply, name who they are bringing, and privately say who they would rather not sit with, answers the couple never sees.
- Dietary requirements are collected at the same time and come out as a counted summary you can forward to the caterer.
- Import an existing list from CSV, export the finished plan back out. You are never locked in.
The week before, when everything changes
Nothing about seating is hard the first time you do it. It is hard the fourth time, on the Thursday, when six people have dropped out, two have added a plus-one, and the chart you sent the venue on Monday is now wrong in nine places.
That is the job this does in seconds. Mark the changes, keep the seats you have already promised, re-run, and send the venue a chart that is right, with a list of exactly what moved, so you can tell your client what changed without reading two versions side by side.
What every event includes
- Room and floor plan, drawn to your table sizes
- RSVP collection by link, with plus-ones and children
- Private "rather not sit with" answers the organiser never sees
- Hard rules: couples together, keep-apart pairs apart, children with an adult
- Dietary requirements collected and summarised for the caterer
- Conflict reporting that names the pair, not just the failure
- CSV import and export
- Printable chart for the door and the venue
The only thing that changes between tiers is how many seats you need. Every feature is in every tier.
Pay per event, or stop counting
Retail is $10 an event up to 500 seats, which is the right answer if you run a few a year. Past 10, the season pass is cheaper than the events you have already booked, so it is priced to be an obvious decision rather than a negotiation.
One flat price per event, whatever size the room is. No account fee, nothing recurring.
- Unlimited events on one login
- Every feature, every event
- Guest list and rules always free
- Bill it straight to the client
Unlimited events, any size up to 500 seats, all year.
- Unlimited events, all season
- Up to 500 seats per event
- Every feature, on every event
- Client events stay separate, one login, one dashboard
Several planners, one account, separate client lists.
- Multiple planner logins
- Events assigned per planner
- Anything above 500 seats, quoted properly
| Events a year | At $10 each | Season Pass | You keep |
|---|---|---|---|
| 5 | $50 | $100 | pay per event instead |
| 10 | $100 | $100 | pay per event instead |
| 20 | $200 | $100 | $100 |
| 40 | $400 | $100 | $300 |
Every planner gets a referral code. Your couple pays the usual $10 for their own event and you earn $5 of it, for handing over a link you were going to recommend anyway. Ask below and we will set one up.
Questions planners ask
Can I manage multiple client events in one account?
Yes. Each event is separate, its own guest list, its own rules, its own RSVP link, and they all sit on one dashboard under one login. Nothing is shared between events unless you import it there yourself.
Is the Season Pass worth it for me?
If you run more than 10 events a year, yes: $100 a year covers unlimited events of any size up to 500 seats, against $10 an event at retail. Below that, pay per event and pass it to the client.
When does the Season Pass pay for itself?
At 10 events. That many at the $10 entry band is $100 at retail, so everything after it is free, and most planners on this page run between twelve and forty events a year. If you run fewer than that, pay per event; we would rather tell you that than sell you a pass you do not need.
Can I put the cost on the client's invoice?
Yes, and most planners do. A single event is a line item at $10 to $10 depending on size. On a Season Pass there is nothing per event to pass on, which some planners bill as part of their planning fee and some simply absorb.
Can my client fill in their own guest list?
Yes, in two ways. You can import their list from a CSV, or you can send the RSVP link straight to their guests and let the list build itself as replies come in. Either way you stay in control of the seating.
What happens when guests drop out the week before?
You mark them as not attending and re-run the plan. Everyone you have pinned stays where they are, everything else re-seats around the gap, and you get a fresh chart to send the venue. It takes seconds, which is the entire point.
Do you have a white-label or agency version?
Not today. If that is what would make this work for your business, say so in the form below, it is the kind of thing that gets built when enough people ask for the same thing.
Can I export the finished plan for the venue and caterer?
Yes. Guest lists, seat assignments and dietary requirements all export to CSV, which is the format venues and caterers ask for.
Send us a guest list and we'll seat your next event
A season pass, a referral code, a question about whether this fits how you work, or something it should do and doesn't. A person reads this, usually the same day.